Just as a reminder, all testing protocols, including DAYC, are part of the child's official EI record and should be filed at the SPOE office. Please make sure that you are sending them in on a regular basis either by mail or in person to the SPOE Office, or giving them to the Family Service Coordinator(s). We know that many providers will "batch" them and hand deliver them to a Family Service Coordinator during an IFSP meeting or other home visit- this is fine. Also, please make sure that you are writing the child's name and DOB , along with your name and SPOE Region (St. Louis City, St. Louis County, or St. Charles County) on the front of every protocol. Below is the DESE guidance statement that relates to this process. Thank you!
Subject: Testing ProtocolsSource: Amanda Wogan, Supervisor, Compliance
Intended Audiences: SPOEs, DMH Service Coordinators, Providers, SICC
Date: 07/27/06
It has come to our attention that testing protocols do not generally accompany written reports submitted by providers who perform evaluations/assessment for First Steps.
Testing protocols are a part of the early intervention educational record under FERPA and must be maintained by the First Steps system. When providers complete an evaluation or assessment they must forward both the report and the protocol or a copy of the protocol used to generate that report to the SPOE.
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